Property management requires juggling multiple responsibilities—from tenant communication to maintenance coordination and accounting. As portfolios grow, property managers often find themselves overwhelmed with administrative tasks that distract from strategic decisions and client service.
That’s where CheaperTeam comes in. Our office-based virtual assistants (VAs) offer reliable, cost-effective support for property managers, real estate investors, and management firms. With full-time assistants working from professionally supervised offices, we help streamline your day-to-day operations so you can focus on growth.
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Why Virtual Assistants Are Essential in Property Management
Administrative Relief
Property managers deal with a high volume of emails, calls, and scheduling tasks. VAs can take over routine communication and keep your calendar organized.
Consistent Tenant Support
Your VA can respond to tenant inquiries, process maintenance requests, and handle lease renewals—ensuring tenants receive timely service and feel valued.
Lease and Document Management
From drafting lease agreements to updating property records and compliance documentation, our VAs maintain accurate, secure files across your portfolio.
Maintenance Coordination
VAs can coordinate maintenance and repair requests, follow up with vendors, and confirm job completion—keeping your properties running smoothly.
Accounting and Rent Collection Assistance
Whether it’s tracking rent payments, sending reminders, or helping prepare monthly reports, VAs support your property’s financial health.
Common Property Management Tasks You Can Delegate
- Answering tenant calls and emails
- Scheduling property showings and inspections
- Drafting and managing lease agreements
- Processing maintenance requests and coordinating vendors
- Managing rent collection, reminders, and late payment notices
- Posting rental listings on platforms like Zillow and Apartments.com
- Conducting tenant background checks and reference verifications
- Updating CRM or property management systems (e.g., AppFolio, Buildium)
Benefits of Using CheaperTeam for Property Management Support
- Full-time, office-based virtual assistants with real estate experience
- Fluent English speakers familiar with U.S. property management practices
- Secure, tech-equipped offices for stable connectivity and data security
- Affordable pricing at around $22,000 USD/year
- Performance monitored and supported by experienced managers
Tools Our VAs Use for Property Management
CheaperTeam VAs are experienced with:
- Property Management Software: Buildium, AppFolio, Rentec Direct, Yardi
- Communication Tools: Slack, Zoom, VoIP systems
- Task & Calendar Management: Google Calendar, Trello, Asana
- Document Sharing: Dropbox, Google Drive
How to Get Started
Simply share your current property management workflow, tools, and challenges. We’ll match you with a full-time VA who fits your operations, and onboard them quickly so you see results fast.
Frequently Asked Questions
What property management tasks can a virtual assistant handle?
Our VAs support tasks such as tenant communication, lease processing, maintenance coordination, and rent tracking—all remotely and efficiently.
Are CheaperTeam virtual assistants trained in real estate?
Yes, many of our VAs have experience supporting property managers and are trained in tools like Buildium, AppFolio, and Zillow Rentals.
How do I ensure my virtual assistant maintains tenant privacy?
All assistants work in supervised, secure office environments and follow strict data privacy and compliance protocols.
Can a VA help with multiple properties?
Absolutely. Our VAs are capable of managing administrative support across multiple units or properties as part of a portfolio.
Is a property management virtual assistant available full-time?
Yes. All CheaperTeam assistants work full-time, providing consistent, dedicated support during your preferred business hours.
Ready to simplify property management? Partner with CheaperTeam and delegate the busywork to a professional virtual assistant—so you can focus on growing your portfolio and keeping tenants happy.
CheaperTeam is a European based outsourcing company with headquarters centrally located in the heart of Manhattan, NY. Our objective is to provide high-quality, motivated employees while maintaining cost efficiency for businesses. We offer a boutique style of doing business, allowing flexibility in vetting and sourcing employees for various industries. Our staff comprises data entry specialists, medical billers, interior designers, back-office employees, and virtually any position that can be executed remotely.
