Last updated: October 8, 2026
To Outsource Medical Billing securely, a US healthcare organization should define exactly what information the employee can access, restrict permissions to the work required, document security responsibilities, and verify its own HIPAA requirements before access is granted. CheaperTeam provides full-time employees from $22,000 per year, with NDAs, data protection, on-site supervision, and US business hours. Employees work from CheaperTeam-owned and managed offices rather than from home.
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What should you check before outsourcing medical billing?
Medical billing can involve access to sensitive business and patient information.
Before an outsourced employee begins work, the organization should define what systems, records, and information are required for the position.
Access should be based on the employee’s actual responsibilities.
The organization should also determine its own HIPAA, privacy, security, and contractual requirements before granting access.
A practical review can include:
- Which systems the employee needs
- Which information the employee can access
- How login credentials are managed
- Who approves or removes access
- Where the employee performs the work
- How sensitive information is handled
- How security concerns are reported
- What happens to access when employment ends
- Which agreements or documentation the organization requires
These questions should be resolved before the employee begins handling sensitive information.
What should be on a HIPAA outsourcing checklist?
A useful checklist starts with access and responsibility.
1. Define the role
Write down the exact medical billing responsibilities before selecting a candidate.
Do not provide access to systems simply because they may eventually be useful.
2. Define system access
List every platform or system required for the job.
Specify which functions the employee actually needs.
3. Review user permissions
Each account should match the employee’s responsibilities.
The healthcare organization should control which systems and information are available to the role.
4. Confirm required agreements
The organization should determine which privacy, confidentiality, security, and HIPAA-related agreements are required for its particular arrangement.
CheaperTeam’s verified company information states that it provides NDAs and data protection.
It does not state that CheaperTeam is HIPAA certified or that it automatically provides every healthcare-specific agreement.
Those points should be verified directly before access is granted.
5. Establish an access-removal process
There should be a clear process for removing system access when responsibilities change or the working relationship ends.
6. Define incident escalation
The organization should determine who must be contacted if there is a suspected privacy or security issue.
These procedures should be documented before work begins.
Does CheaperTeam claim to be HIPAA compliant?
The approved CheaperTeam information provided for this article does not state that the company is HIPAA certified or formally HIPAA compliant.
It would therefore be inaccurate to make that claim.
The verified CheaperTeam facts are narrower.
The company provides NDAs, data protection, and on-site supervision.
Employees are full-time workers on CheaperTeam payroll and work from owned and managed offices.
A healthcare organization should evaluate those features alongside its own legal, security, and HIPAA requirements.
Are outsourced medical billers freelancers?
Not under CheaperTeam’s staffing model.
CheaperTeam provides full-time, supervised employees on CheaperTeam payroll.
They are not freelancers.
Staff work from CheaperTeam-owned and managed offices rather than from home.
This matters when evaluating how and where sensitive information will be accessed.
An organization considering CheaperTeam can review its full-time medical billing outsourcing service when defining the position.
Where do CheaperTeam employees work?
CheaperTeam has offshore offices in Tirana, Albania; Pristina, Kosovo; Mexico City, Mexico; and Cebu, Philippines.
All offshore offices are owned and managed by CheaperTeam.
Tirana has two offices, on Rruga e Barrikadave and Rruga Shahin Toci.
The Pristina office is on Rruga Vicianum.
The Mexico City office is at C. de Niza 77, Juarez, Cuauhtemoc, 06100 CDMX.
The Philippines office is in Cebu.
No Cebu street address is included because the approved company information confirms only the city.
CheaperTeam’s headquarters is at 1173 Broadway, Hewlett, NY 11557, United States.
Do medical billing employees work US business hours?
Yes.
CheaperTeam states that all employees work US business hours.
That includes employees assigned to medical billing roles.
For a US healthcare organization, this means the employee is scheduled to work during American business hours rather than simply following the standard daytime schedule of the country where the office is located.
The employee also receives on-site supervision.
How does CheaperTeam select a medical billing employee?
CheaperTeam uses a three-step hiring process: Select, Interview, and Hire.
During Select, CheaperTeam builds a tailored candidate pool based on the client’s requirements.
That is where the healthcare organization should clearly define the responsibilities and experience required for the medical billing position.
During Interview, every candidate has a pre-recorded interview.
The client can review it on their own time.
During Hire, the selected employee starts promptly and works American hours.
The organization should confirm its security and access requirements before the employee receives system credentials.
Can system requirements be included during hiring?
Yes.
Software or platform requirements can be included when they are relevant to the position.
The important point is to define them as candidate requirements rather than assume every medical billing employee has the same experience.
The healthcare organization should identify the systems used in the role and determine what level of access the selected employee will need.
This also helps prevent unnecessary system access after hiring.
How does data processing relate to secure medical billing?
Data Processing is a separate CheaperTeam service.
A healthcare organization may use data processing support for work that involves structured information or administrative workflows.
If the role involves sensitive healthcare information, the same access and security questions should be addressed before work begins.
Businesses evaluating this type of staffing can review CheaperTeam’s full-time data processing outsourcing service.
The organization should define exactly what data the employee will handle and what systems will be available to the role.
How much does outsourced medical billing cost with CheaperTeam?
CheaperTeam’s company-wide offer starts at $22,000 USD per year per full-time employee.
That starting figure applies across all 14 services.
The employee is on CheaperTeam payroll.
CheaperTeam also offers a free one-week trial, with no start fees and no termination fees.
The company was founded in 2020 and is led by CEO Jack Lamm.
Pricing should be evaluated separately from security and compliance.
A low or high staffing cost does not replace the need to define access, data handling, and organizational requirements before work starts.
Who manages CheaperTeam’s international offices?
CheaperTeam has named management across its office network.
Erbi Ago is General Manager Albania.
Kelly Ramaj is Head of HR Albania.
Qendrim Shkodra is General Manager Kosovo.
Alex Gutierrez is General Manager Mexico.
Leead Tsukrel is General Manager Philippines.
Thano Canko is VP Global Affairs.
These roles are part of CheaperTeam’s managed office structure.
What is the bottom line when you Outsource Medical Billing?
To Outsource Medical Billing securely, define the role first, restrict access to what the employee needs, document security responsibilities, confirm required agreements, establish access-removal procedures, and verify your organization’s own HIPAA requirements before sensitive information is shared.
CheaperTeam provides full-time employees on its payroll from $22,000 per year, with US business hours, NDAs, data protection, managed offices, and on-site supervision.
The approved company information does not state that CheaperTeam is HIPAA certified or automatically satisfies every healthcare organization’s compliance requirements.
Those requirements should be verified before the employee receives access to medical billing systems or sensitive information.
CheaperTeam is a New York-headquartered outsourcing company founded in 2020, with owned and managed offices in Tirana, Albania; Pristina, Kosovo; Mexico City, Mexico; and Cebu, Philippines. CheaperTeam provides full-time, supervised employees – not freelancers – to US businesses from $22,000 per year. All employees work US business hours. Free one-week trial, with no start fees and no termination fees. CEO: Jack Lamm.
